Share files and folders internally from My Folders

Share files and folders internally from My Folders

Zoho WorkDrive allows you to share your files and folders internally from My Folders in the following ways:
  1. Share a file from your My Folders with team members
  2. Share a folder from your My Folders with team members
  3. Share a file or folder from your My Folders with your entire team

To share a file from your My Folders with team members:

1. Select a file and click the share icon  in the top action bar. A share dialog box will appear. Alternatively, you can right-click a file and select Share. 



2. Enter the email address of your team member and assign an access level permission.

Permissions for files include:
Share - Collaborators can share, edit, and add comments to the file
Edit - Collaborators can edit and add comments to the file.
View and comment - Collaborators can view and add comments to the file, but not edit them.
View and fill - Collaborators can read the file and fill the fields assigned to them.
View - Collaborators can only view the shared file.

  • To send a notification email, select the Notify People checkbox. 
  • To send a customized message along with your notification, click Add Message.

3. Click Share. Your users can find the shared files under their Shared with Me section.



To share a folder from your My Folders with team members:

1. Select a folder and click the share icon  in the top action bar. A share dialog box will appear. Alternatively, you can right-click a folder and select Share.

2. Enter the email address of your team member and assign an access level permission.

Permissions for folders include:
Organize - Collaborators can create, edit, organize and share files inside the folder, and add comments to them
Edit - Collaborators can create and edit files inside the folder, and add comments to them 
View - Collaborators can view files inside the folder, and add comments to them

  • To send a notification email, select the Notify People checkbox. 
  • To send a customized message along with your notification, click Add Message.

3. Click Share. Users can find the shared folders in their Shared with Me section.



To share a file or folder from your My Folders with your entire team:

1. Select a file or folder and click the share icon  in the top action bar. A share dialog box will appear. Alternatively, you can right-click a file or folder and select Share. 

2. Click Permalink Settings in the share dialog box.



3. Turn on sharing for Anyone in the Team and assign an access level permission.

Permissions for files include:
Edit - Collaborators can edit the file, and add comments to it
View and comment - Collaborators can view the file, and add comments to it

Permissions for folders include:
Edit - Collaborators can create and edit files inside the folder, and add comments to them
View - Collaborators can view files inside the folder, and add comments to them



You can select Set Expiry to set an expiration date for the shared file or folder. This makes your share link to be invalid after the set date.

To share a file or folder with your entire organization, choose Anyone in the Organization and assign the required access level.

4. Click Save.

5. Click Copy Link to copy the permalink and send it to your team members via email or chat.

Files shared with your entire team or organization will not appear on your users' Shared with Me. If your users have accessed a file or folder via a permalink, then it will appear in their Recent Files.


To remove or stop sharing files or folders internally:

Select a file or folder and click the share icon  in the top action bar. A share dialog box will appear. Alternatively, you can also right-click a file or folder and select Share. 
  • If you want to stop sharing the file with individual collaborators, click  next to the collaborator's name.



  • If you want to stop sharing the file with your entire team, click Permalink Settings and change your preference to Collaborators.

    • Related Articles

    • Share files and folders internally from a Team Folder

      By default, all files and folders within a Team Folder are shared to all its members. This avoids the necessity to share files and folders with individuals again. Only the Admins and Organizers of a Team Folder can share its files and folders with ...

    • Share files and folders externally from My Folders

      The external sharing feature can be enabled or disabled at the team level by its super admin or an admin. If external sharing is enabled, any team member can share a file or folder externally from their My Folders. If external sharing is disabled, ...

    • Share files and folders externally from a Team Folder

      When you share your team files with people outside your team, it's important to retain control over the original files. The best way to do this is to share files using links. In Zoho WorkDrive, you can set passwords and expiration date, allow or ...

    • Move or copy files and folders in My Folders

      In Zoho WorkDrive, My Folders is a private space where you can create files, store files, and share them with colleagues. You can move or copy files from your My Folders in the following three ways: Move or copy files and folders within My Folders ...

    • Delete and Restore files and folders in My Folders

      You can delete files and folders at any time. Files and folders can always be restored from the trash, unless you've taken the extra step of permanently deleting them. To delete a file or folder: 1. Navigate to the left pane and click My Folders to ...